Entry policies and T&Cs

The following policies apply when entering the Shimano Gravel Muster.

Entry and Refund Policy

Refund Policy

If a competitor withdraws at least 23 days prior to event day they have the option of a credit or refund:

  • Credit: Credit towards another Rapid Ascent event – less a 10% administration fee
  • Refund: A refund will be offered, less 15% administration fee

If a competitor withdraws less than 23 days before event day:

  • No credits or refunds will be issued

Refunds/credits must be requested in writing via [email protected] A refund cannot be granted once a credit has been issued.

Pregnancy Policy

If a female entrant is forced to withdraw due to pregnancy, they have the following entry options:

  • Credit: Receive a credit towards another Rapid Ascent event – less a 10% administration fee
  • Refund: Receive a cash refund of the entry fee paid, less 10% administration fee
  • Entry Deferral: A guaranteed entry into the same race at the same entry fee will be offered for the following year.

Transfer Policy

  • Transfer of individual race entries from one rider to another are NOT permitted. If you need to withdraw please contact the Rapid Ascent office.

Wait list policy

A waiting list for entries will be set in place once the field limit has been reached. The following conditions apply to the wait list:

  • An entrant must pay an entry deposit of 20% of the entry fee to be added to the wait list
  • If and when an entry becomes available, entry spots will be offered to the names on the wait list in chronological order. You will have a limited number of days to accept or decline that entry spot.
  • If someone on the wait list is offered a spot and they accept the entry, they must pay the balance of their entry fee when they complete their entry.
  • If someone on the wait list is offered a spot and they decline the entry, they will be refunded their entry deposit less an administration fee of 5% of the entry fee
  • If someone on the wait list is not offered a spot, then their full entry deposit will be refunded approx 3 weeks before the event.
  • If someone on the wait list no longer wants to participate in the event, they can withdraw from the wait list at any time and receive a full refund of their entry deposit.

We ask for a monetary deposit when adding your name to the wait list to ensure there is a genuine level of commitment and intention to race. Having entry certainty helps us plan and order appropriate infrastructure, staffing and consumables, minimising waste and unnecessary costs. (Prior to having a paid wait list many participants would add themselves multiple times and withdraw without telling us – adding greatly to our admin time).

Event rescheduling and cancellations

If the event is deemed unsafe or unable to be held on the proposed date, the following steps shall be followed:

  • Rapid Ascent will endeavor to reschedule the event to another date with all entries transferring to the new date
  • If the new event date is more than 23 days after the original date and you are unable to attend a competitor may withdraw from the event according to the refund policy above.
  • If the new event date is within 23 days of the original date and you cannot attend you can receive a race credit to any Rapid Ascent event less a 25% admin fee

Note:

Advice of any event postponement or change will be made on the front page of the event website as early as possible before the event, and will be posted to the official race notice board at the registration marquee.

Rapid Ascent reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason

Terms and Conditions of entry

Click Here to download the terms and conditions

Name and address of Provider: Rapid Ascent Pty Ltd, Suite 2, 1-3 Gilbert St, Torquay VIC, 3228, Australia

The participant acknowledges he has read and agrees to the terms and conditions of entry set out herein prior to registering as a participant in the event.

1.0   Waiver for Participation in Recreational Activities supplied by Rapid Ascent Adventure Event Management (“the supplier”)
1.1.  The participant acknowledges and agrees that the activity organised or conducted by the supplier is in the nature of an “extreme sport” and as such, has inherent dangers and risks, including risk of injury or death to the participant.
1.2.  The participant further acknowledges and agrees that due to the nature of the activity, it would be unreasonable for the supplier to be in any way responsible for any injury to or death of the participant and the participant hereby, to the full extent permitted by law, waives all of his or her legal rights of action against and fully releases the supplier for loss, damages, injury or death howsoever arising out of or in relation to the participation by the participant in the activities conducted or organised by the supplier including without limitation, liability for any negligent or tortuous act or omission, breach of duty, breach of contract or breach of statutory duty on the part of the supplier, its office bearers, directors, employees or agents.
1.3.  This waiver, release and discharge shall be and operate separately in favour of the supplier and the Crown in the right of all States and Territories and the Commonwealth, shires, government departments and agencies, persons (including Ministers and statutory office holders), corporations and bodies involved or otherwise engaged in promotion or staging the event or the management of the land or water on which the event is staged and the servants, agents, representatives and officers of any of them
1.4.  The participant further acknowledges and agrees that he or she has undertaken the activity freely, voluntarily and absolutely at his or her own risk and with a full appreciation of the nature and extent of all risks involved in the activity. This waiver shall bind the participant and his or her executors.
1.5.  The participant has read and understands this waiver of the participant’s legal rights.

Warning under the Fair Trading Act 1999 (Vic)

Under the provisions of the Fair Trading Act 1999, several conditions are implied into contracts for the supply of certain goods and services. These conditions mean that the supplier named on this form is required to ensure that the recreational services it supplies to you are:

      (a) Rendered with due care and skill;
      (b) As fit for the purpose for which they are commonly bought as it is reasonable to expect in the circumstances;
      (c) Reasonably fit for any particular purpose or might reasonably be expected to achieve any result you have made known to the supplier.

Under s 32N of the Fair Trading Act 1999, the supplier is entitled to ask you to agree that these conditions do not apply to you. If you sign this form, you will be agreeing that your rights to sue the supplier under the Fair Trading Act 1999 if you are killed or injured because the services were not rendered with due care and skill or they were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in this form.

NOTE: The change to your rights as set out in this form does not apply if your death or injury is due to gross negligence on the supplier’s part. “Gross negligence” is defined in the Fair Trading (Recreational Services) Regulations 2004.
2.0  The participant agrees:
2.1.  to the terms and conditions contained in this entry form in consideration of and as a condition of acceptance of the participant’s entry in this event, for himself or herself, his or her heirs, executors and administrators.

2.2.  to comply with the event rules and regulations stipulated by the supplier.
2.3.  that this agreement shall be construed in accordance with the laws of the State of Victoria, Australia and the parties submit to the exclusive jurisdiction of the Courts of that State
2.4.  to allow my photograph, video, multimedia or film likeness to be used for any legitimate purpose by the organizers, sponsors or others.

2.5. for the appointed photographer and/or videographer to fly a “very small” or “small” size drone (as defined by CASA) up to, but no closer than 15m (laterally) away from me. I am aware of and agree to the CASR 101.245 rule (copied below) that governs this requirement. My permission is taken to be valid for a period of 12 months. I also understand that the risk mitigations for this scenario have been approved by CASA, however I understand that there are still inherent risks and consequences of accidental interaction with the drone, that may still occur.
2.6 I consent to receiving any medical treatment including ambulance transportation that the event organisers deem necessary during and after the event.
3.0  The participant acknowledges:
3.1.  he or she has disclosed all information requested in the supplier’s entry form and warrants that he or she possesses all qualifications as stipulated by the supplier for the event;
3.2.  he or she has sole responsibility for the security and safety of the participant’s athletic equipment and other personal belongings during the event and related activities;
3.3.  he or she has received advice that it is highly recommended that he or she obtain personal health insurance to cover any accident or injury or other risk incurred during participation in the event;
3.4.  additional event rules and regulations stipulated by the supplier may be posted on the supplier’s website at http://www.rapidascent.com.au/ or as otherwise advised by the supplier and are expressly incorporated in the terms and conditions of this agreement.
4.0  The participant warrants he or she is physically fit to compete safely in the event, and the participant has not received medical advice to the contrary.
5.0  The participant hereby irrevocably consents to receive medical treatment that may be considered by the supplier advisable or necessary in the event of injury, accident and/or illness during the event.

Signature of Participant ……………………………………………………………………………………………………………………………………………..

Date: ……………………………….

Name of Participant …………………………………………………………………………………………………………………………………………………………

COMPETITORS UNDER THE AGE OF 18:

I, ………………………………………………………………………………………………, being the parent or guardian of the person named in the indemnity above Acknowledgement, Release and Indemnity (“the Indemnity”) hereby acknowledge and agree that:
• I have read the whole of this document and understand it and have explained it to the person named in the Indemnity;
• I consent to the person named in the Indemnity participating in the Event; and
• I am aware of the risk, dangers and obligation set out above in the Indemnity.
In consideration of the person named in the Indemnity being accepted to participate in the Event, I agree to release and indemnify the Event organisers, its officers, employees, agents, volunteers, contractors, public bodies, landholders and sponsors, in the same manner and to the same effect and extent as if I were the person named in the Indemnity and the person participating in the Event.

Signature of Parent/Guardian: ……………………………………………………………………………………………………………………………………

Date: ……………………………….

For any other information please contact [email protected]